Publications and Forms

Anti Doping Policy

This Anti-Doping Policy is adopted and implemented by the sporting administration body in accordance with ASADA’s and the sporting administration body‟s responsibilities under the World Anti-Doping Code, the Australian Sports Anti-Doping Authority Act 2006 (Cth), the Australian Sports Anti-Doping Authority Regulations 2006 (Cth) (including the National Anti-Doping scheme), and in furtherance of combined ongoing efforts to eradicate doping in sport in Australia.

This anti-doping policy contains rules governing the conditions under which sport is played. Aimed at enforcing anti-doping principles in a global and harmonised manner, they are distinct in nature from criminal and civil laws, and are not intended to be subject to or limited by any national requirements and legal standards applicable to criminal or civil proceedings. When reviewing the facts and the law of a given case, all courts, arbitral tribunals and other adjudicating bodies should be aware of and respect the distinct nature of this anti-doping policy implementing the Code as well as Australian legislation, and the fact that these rules represent the consensus of a broad spectrum of stakeholders around the world as to what is necessary to protect and ensure fair sport.

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Child Safe Environment Policy

TTSA is committed to the safety and well-being of all children and young people accessing TTSA’s services and the welfare of the children and young people in TTSA’s care will always be TTSA’s first priority. All children and young people who come to TTSA have a right to feel and be safe. Everyone within TTSA has a role to play in ensuring a safe environment for children and young people. This includes TTSA officials, volunteers and employees working with children and young people or in close proximity to them and those with access to the records of children and young people. TTSA’s has appointed a child safety officer as a first point of contact to provide advice and support to volunteers, officials, employees, children, young people, and parents regarding the safety and well-being of children and young people accessing TTSA. The child safety officer is also responsible for monitoring TTSA’s child safety policy and practices, including ongoing training needs relating to child protection issues.

TTSA – 12 – Child Safe Environment Policy 2016

Code of Conduct

Our society expects high standards of behaviour from all people involved in sport and it is vital these expectations are met and the integrity of the sport of table tennis maintained.

Regardless of the nature of a person’s involvement in sport, there are four guiding principles that lead to appropriate behaviour: Fairness, Respect, Responsibility and Safety.

Any set of guidelines is merely a description of the principles that ought to be observed. In light of this, it is the responsibility of persons subject to this Code of Conduct to honor this Code of Conduct not merely in its literal sense, but in its spirit.

Code of Conduct April 2016

Complaints Policy

This document represents the TTSA Complaints Policy and outlines the steps that will be taken by Table Tennis South Australia in dealing with complaints.

This Policy is intended, where appropriate and practical to provide fairness, sensitivity, confidentiality and expedition to the process of handling complaints.

A complaint may be lodged irrespective of any court action or police investigation that may be occurring in regard to the subject of the complaint or in regard to matters related to the complaint. The TTSA Complaints Manager must be cognizant of any such proceedings in the processing of the complaint.

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Compliance Policy

TTSA is committed to the highest standards of integrity, fairness and ethical conduct, including full compliance with all relevant legal requirements, and requires that all its Board members, volunteers and contractors acting on its behalf meet those same standards of integrity, fairness and ethical behavior, including compliance with any legal requirement. There is no circumstance under which it is acceptable for TTSA or its contractors to knowingly and deliberately not comply with the law or to act unethically in the course of performing or advancing TTSA’s business.

Compliance Policy April 2016

Constitution

Table Tennis South Australia (TTSA) is incorporated under the Associations Incorporation Act 1985, an act administered by the Office of Consumer and Business Affairs.

TTSA’s Constitution, approved on 29 March 2015 at the 2015 AGM, is based on the Office of Sport and Recreation template and takes into account the Australian Sports Commission’s ‘Sports Governance Principles’ and reflects how TTSA is to operate in the current environment to achieve its goals and objectives.

TTSA’s Constitution complies with the Associations Incorporation Act 1985 (SA) and the Government of South Australia Consumer and Business Services Model Rules and has been designed specifically for a sporting association and so is more detailed than the generic model rules for incorporated associations available on the Government of South Australia Consumer and Business Services website.

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Governance Policies

The Governance Charter is intended to clarify the content of TTSA’s constitution by making explicit the underlying principles of governance approved by TTSA. This policy statement does not cover legal or ethical issues concerning the role of the Board or its members, which are addressed separately elsewhere.

TTSA – 14 – Governance Policies 2016

Hot Weather Policy

The health and well-being of all those involved in playing, coaching, officiating or administrating table tennis is a priority issue for Table Tennis SA Inc. (TTSA).

TTSA acknowledges that Heat Stress injury can occur but is preventable. TTSA will promote and encourage appropriate modified behaviour and in extreme situations will cancel events where it feels safety of participants is at serious risk.

Hot Weather Policy Reformatted June 2016

Match Play Rules

The Constitution of TTSA enables the Board of Management to develop and approve Match Play Rules and Regulations.

This document sets out the rules and regulations to be followed during TTSA’s approved Winter Pennant Competition.

TTSA – 10 – Match Play Rules 2016

Member Protection Policy

The Board of Management of Table Tennis SA has adopted this Member Protection Policy to ensure a safe environment for all members of the table tennis community. The Policy includes a commitment to ensure an environment that is safe for children, one that is free from harassment and abuse and one that promotes respectful and positive behaviour and values.

Download PDF – TTSA Member Protection Policy December 2015

TTSA – 08 – TTA MPP Version 12

MPIO and Child Safe Officer Policy
The purpose of this document is to assist in defining what the position of Member Protection Information Officer (MPIO) is and what the position of Child Safe Officer (CSO) is with each position having different roles and responsibilities. Download PDF
Zermelo Tournament Manual

Zermelo is a software application developed by David Marcus and provided via the Ratings Central website for the purpose of running table tennis tournaments. The automation of tournament management makes the running of a tournament much more efficient than if the tournament is run manually. The software also has a facility to submit results to the Ratings Central website (www.ratingscentral.com). As TTSA requires State Championships & Sanctioned tournament results to be submitted to Ratings Central, using Zermelo is the solution.

Zermelo Tournament Manual Version 1

National Police Check Policy

All Accredited coaches, Junior Team Mangers, and any officials working with juniors are now required by Table Tennis SA to have a National Police check. This is necessary to comply with the Office of Recreation Sports requirements and for the safety of any children coming into contact with any of the above personnel.

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Non-Smoking Policy

Table Tennis South Australia Inc. (TTSA) in partnership with its affiliated Clubs and Associations, is committed to providing its members with a smoke-free playing environment.

The practice of smoking and the inherent health risks is not consistent with the health image associated with the sport of Table Tennis.

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Privacy Policy

Table Tennis South Australia (“TTSA”) recognises that privacy is important and that individuals have a right to control their personal information. TTSA acknowledges that providing personal information is an act of trust and that the provision of such information is a serious concern.

Unless an individual gives TTSA consent to act otherwise, this regulation governs how TTSA handles personal information of individuals.

TTSA, as an organisation, is committed to protecting personal information.

TTSA, in addition, is committed to the principles set down as the Australian Privacy Principles in Schedule 1 of the Privacy Act 1988 (Cwth).

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Risk Management Policy

Risk will always be part of everyday life and it is certainly a key aspect of sport and recreation. Without risk there would be limited opportunities for exploring physical and personal development. However, TTSA (and its affiliates) can provide a healthier and ‘legally’ safer operating environment Table Tennis by adopting risk management practices. TTSA is committed to minimising the risk any particular operation poses to TTSA, its volunteers, clients or the general public.

TTSA – 18 -Risk Management Policy 2016

Risk Management Procedure

In accordance with TTSA’s compliance policy, TTSA aims to comply with the law and other standards that are relevant to the operations of TTSA. TTSA aims to identify risk issues that may/do impact on its operations and establish risk systems and procedures to effectively and efficiently manage these issues. Risk management involves establishing a systematic method of establishing the context, identifying, analysing, evaluating, treating, monitoring and communicating risks associated with any activity, function or process.

TTSA – 19 – Risk Management Procedure 2016

Social Media Policy

Social media offers the opportunity for people to gather in online communities of shared interest and create, share or consume content. As a member based organisation, TTSA recognises the benefits of social media as an opportunity to engage with members.

When someone clearly identifies any other party of which suggests an association with TTSA, and/or discusses their involvement in the organisation in a social media forum, they are expected to behave and express themselves appropriately.

This policy describe the principles to follow when using social media however does not apply to the personal use of social media platforms by TTSA members or staff that makes no reference to the sport of Table Tennis.

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State Awards Policy

Table Tennis South Australia seeks to recognise the outstanding achievements and contributions of a number of athletes, coaches, members and volunteers each year. These awards help set standards of excellence for Table Tennis South Australia.

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State Selectors Policy

This policy captures the following roles State Selectors, State Coaches and State Team Managers and should be read in conjunction with the State Teams and Rankings Policy.

The Board of TTSA will call for nominations for the positions captured in rule 3 by the 31st December each year for the following calendar year appointments. Persons meeting the criteria for the positions described in rule 3 are required to forward their nominations to the Executive Director by the date stated on the call for nominations.

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State Team Regulations

These regulations have been prepared to assist State Selectors, State Coaches and State Team Managers in the performance of their duties. They are also for the use of players in understanding what they are required to do to be eligible for State Team selection.

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Strategic Plan

The 2014 – 2017 Strategic Plan departs from previous Plans in that it paints a new vision, purpose, approach and strategic priorities. In the formation of the Plan, the Board has examined the strategic direction of key stakeholders and survey feedback from TTSA’s member affiliates.

While the Board of Management of TTSA took on a high performance mindset and has set about identifying long term objectives, equally important is engaging with the community and recognising / encouraging participation.

The 2014 – 2017 Strategic Plan contains some exciting achievable goals and initiatives, and the Board looks forward to working closely with the Table Tennis community and key stakeholders to bring the Plan to fruition.

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Tournament Regulation Guidelines

This document has been approved for implementation by the Board of Table Tennis SA to apply to all State and TTSA sanctioned tournaments.

This document is designed to provide compliance requirements and guidance to TTSA Affiliates conducting a sanctioned table tennis tournament.

Section 1 of this document is headed ‘Regulations’ and provides direction to Affiliates on matters of compliance. Affiliates need to pay particular attention to this section and ensure all requirements are addressed as part of conducting a table tennis tournament.

Section 2 of this document is headed ‘Guidelines’ and is designed to provide assistance, advice and options to Affiliates in respect to all aspects of running a table tennis tournament. A check list has been also been appended to assist with the planning stage.

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